Administration & Operations Officer
Dubai, UAE | AED 4,000–8,000 | 5 or 6 days a week
Location: Dubai, UAE
Salary: AED 4,000–8,000, depending on experience, skills and the scope of the role
Working week: 5 or 6 days a week, as agreed
Benefits: Visa sponsorship and all usual benefits as per UAE Labour Law
About Us
Sported.ae is a small, family-run business dedicated to delivering quality sports products and services. As we continue to grow, we are looking for a versatile, proactive and highly organised person to join our team. This is a flexible role, and we are open to shaping the position around the right person's experience and strengths. The core role will involve administration, fulfillment, logistics and stock management. For someone with the right experience and commercial mindset, there is also the opportunity to take responsibility for purchasing and inventory planning.
We are therefore interested in candidates who are either strong administrators and operations/fulfillment people, or who have experience across administration, inventory and purchasing.
Key Responsibilities
Administration & Operations
• Manage general administrative tasks and office organisation
• Maintain filing systems, records and company documentation
• Prepare simple sales, stock and other operational reports in Excel
• Liaise with B2B contacts and suppliers
• Support HR-related duties such as contracts, visas and licensing
• Register products on government websites and ensure compliance
• Provide general support to the team as required
Fulfillment, Logistics & Stock
• Coordinate shipping, deliveries and fulfillment processes
• Create products and assign barcodes
• Receive, transfer and organise stock
• Conduct regular stock takes and maintain accurate inventory records
• Monitor stock movements and ensure orders are fulfilled efficiently
• Provide basic customer service support as needed
Purchasing & Inventory Planning – depending on experience
• Monitor stock levels and sales to identify upcoming requirements
• Determine what products need to be reordered, in what quantities and when
• Place purchase orders with suppliers
• Liaise with suppliers regarding availability, pricing and delivery
• Help maintain appropriate stock levels and minimise both shortages and excess stock
• Take ownership of the purchasing and replenishment process
Skills & Experience
• Excellent verbal and written English
• Strong organisational and administrative skills
• Good attention to detail
• Good working knowledge of Microsoft Excel, including creating and maintaining spreadsheets, using basic formulas, sorting and filtering data, and preparing simple sales and stock reports
• Comfortable working with numbers and analysing basic sales and stock information
• Proficiency in Microsoft Word and Outlook
• Ability to work independently and take initiative
• Practical, proactive and hands-on approach
• Good time management and ability to prioritise
• Reliable, hardworking and motivated
• Comfortable working in a small business where responsibilities can be varied
Previous purchasing, inventory or stock-management experience is an advantage, but is not essential for the core Administration & Operations role.
Experience with UAE product registration processes and POS systems would also be an advantage.
Nice to Have
• Purchasing/procurement experience
• Experience with inventory management or stock forecasting
• Experience with website management
• Basic accounting skills
• Additional IT skills
• Passion for sports and familiarity with the sports industry
Why Join Us?
This is an opportunity to join a close-knit, growing business where you can make a genuine contribution. We are flexible about how the role develops and will consider tailoring the responsibilities according to the experience and strengths of the successful candidate. For the right person, there is scope for the role to develop into a broader purchasing and inventory position. Candidates taking on purchasing and inventory planning responsibilities would be considered at the higher end of the salary range.
We provide visa sponsorship and comprehensive benefits in line with UAE Labour Law.
Interested?
Please send your CV and a brief cover letter explaining why you believe you are suited to this role, to [email protected].